COMMITTEES
Brill's PTO has ten (10) permanent committee chairpersons, liaisons, and other appointed roles defined within our bylaws. The current board has defined four (4) other chairpersons to support the work and objectives of the PTO.
All committee chairpersons and liaison roles are appointed by the executive board. Committee chairs are not elected by the general membership. In selecting a committee chairperson role through this form, you are expressing your interest in being considered for appointment to that role.
Once the new executive board is elected, it will review responses to this form and appoint an interested candidate to each committee chairperson role. Preference may be given to candidates with prior experience on a PTO committee. Those interested in chairing a committee who are not appointed to a chairperson role may be offered an opportunity to serve as a member of the committee instead.
Roles & Responsibilities
Special Events/Parties & Picnics Chairperson: Coordinate, organize, and plan all special events, forming and leading committees to support the work of organizing and planning events as needed. Popular past special events include the Kinder Boo-Hoo brunch, campus holiday parties, daddy-daughter dance, mother-son bowling night, Donuts with Grown-ups, Brill Family Picnic, and community movie night(s).
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Community Relations Chairperson: Coordinates community outreach and service events throughout the school year, forming committees or assigning coordinators for each event as needed. Works closely with Brill's counselor(s) to help address community needs. Past events and service projects have included National Night Out, Thanksgiving Food Drive, Toy Drives, Clothing Drives, and Back-to-School Supply Drives.
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Spirit Store Chairperson: Supports the fundraising officer and raises funds for the PTO by managing and operating the PTO's spirit store and holiday market (Merry Market). They are responsible for planning and maintaining a budget for the store, selecting spirit items and general merchandise to sell, setting prices for spirit items and merchandise, keeping the store stocked with sufficient inventory, and reporting income to the executive board. The chairperson may form a committee to support the store and/or holiday market as needed.
In recent years, the spirit store has opened for business the first Friday of every month before school. It has also operated during select school and PTO events like open houses, meet the teacher, and the family picnic. Specific dates and times for operation may be decided in cooperation with the Fundraising officer and executive board.
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Spirit Night Chairperson: Coordinates spirit nights with local restaurants and businesses to help raise money for the school and PTO. They are also responsible for distributing flyers and other communications to promote spirit events. Popular spirit nights the past couple years have included Skatenight at Skate Champions, Decorate-Your-Own-Pizza-Box week with Marco's Pizza, and Parents-Night-Out with Spring Creek Athletics.
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Memory Book (Stampede) Chairperson: Editor-in-Chief of the school's annual memory book - the chair is responsible for forming and leading a committee to create Brill's annual memory book. With oversight from the executive board and principal, they are responsible for identifying potential publishers, developing design options, and creating content for the book.
The chair or committee members are frequently on campus to capture photos of campus events and activities. For the past several years the chair has also provided a means for parents to order memory books online and create 5th Grade ads for inclusion in the book.
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Classroom Representative Chairperson: Assists campus volunteer coordinator in recruiting and coordinating room parents for any teaching staff that would like one. The are responsible for relaying information between teaching staff and the executive board via room volunteers, collecting feedback from room volunteers regarding class needs and distributing relevant information about PTO activities to teaching staff through room volunteers. They are also responsible for educating teaching staff about Teaching Grant opportunities, collecting staff "Favorite Things" information, collecting staff wish lists, and ensuring PTO members have access to both.
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Dual Language (Spanish) Liaison: Assist the volunteer coordinator in communicating with Dual Language classes, assisting with translation when possible. The liaison primarily helps translate Brill PTO flyers and other communications into Spanish for distribution to Spanish speaking members of the Brill community.
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Library Liaison: Coordinates with Brill's librarian and PTO to organize volunteers and other support for library programs, activities, fundraisers, and other needs. In recent years, this has primarily involved arranging volunteers to help setup and help students during the fall and spring book fairs.
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Nominating Committee General Membership Representative(s): Joins at at least one executive board member, and one faculty representative in collecting nominations for the executive board's elected positions for at least thirty (30) days prior to a board election. They will also help prepare a ballot for electing board members and facilitate the vote at the PTO's general meeting. The Executive Board must appoint at least one general member to serve on the committee. The nominating committee typically only meets between March and May of each school year.
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Audit Committee General Membership Representative(s): Joins one executive board member and one other general PTO member to review the PTO's financial records for completeness and accuracy. The treasurer is responsible for providing committee members access to all necessary financial records. The audit committee typically meets at the end of the PTO's fiscal year in June.
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Other Committees
5th Grade Appreciation Coordinator: Forms and leads the 5th grade appreciation committee in planning and executing 5th grade End of Year Event Visit, Decorating / Preparing for 5th Grade "Graduation", and 5th Grade shirts. Is responsible for ensuring all event and ordering information is relayed to 5th Grade Parents. In recent years the coordinator typically has used a Remind or Group Me chat for 5th Grade Appreciation communications.
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Birthday Banner Coordinator: Create a flyer for the Birthday Banner on the Marquee and Indoor Kiosks for people to purchase a spot for their child’s name during their birthday week. On Monday mornings, submit names for the Birthday Banner to Brill Admin to add. Offering the Congrats Banner as well. Also maintains staff birthday banner in the cafeteria and keeps PTO board members apprised of upcoming staff birthdays.
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Culture Board Coordinator: Plans and executes the Bulletin Board in the entrance of the school as per each History Month. May recruit help or form a committee as needed but typically has managed the work independently.
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Watch D.O.G.S Coordinator - Leads Brill's Watch D.O.G.S. organization and serves as liaison between the Watch D.O.G.S and PTO. For more details about Brill's Watch D.O.G.S visit their Band page. You may learn more about the national Watch D.O.G.S. program at DadsOfGreatStudents.com
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